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VISAS

Schengen visa to visit Norway: What you need to know about cover letters

If you’re travelling to Norway, you might need a Schengen visitor’s visa. While the process of getting such a visa usually involves extensive documentation, in this article, we will be focusing on only one of the necessary documents – the cover letter.

Airport
In itself, the cover letter isn’t mandatory for your visitor visa application to be approved; however, it can make the work of the personnel handling your case much easier. Photo by Amit Rana on Unsplash

Do you need a Schengen visa to visit Norway? That depends on several factors, including your nationality, the duration, and the purpose of your intended stay in the country.

Norway is a part of the Schengen Area, a group of 26 European countries that have relinquished border control at their mutual borders, which means that citizens of Schengen countries do not need a visa to enter Norway or any other Schengen country for short-term stays.

You can find more information about the visit duration limits, requirements per different visit purposes, and additional conditions that apply here.

However, if you are a citizen of a non-Schengen country, you’ll likely need a Schengen visa to enter Norway, even for a short-term stay.

Short stay and airport transit

There are several instances under which you’ll need to apply for a Schengen visa. The official website of the European Union (EU) points to two common cases – short stays and airport transit.

In the case of short stays, the EU has a common list of countries whose citizens must have a visa when crossing the external borders (available here) and those whose nationals are exempt from that requirement (you can find it here).

Whether or not you need to apply for a Schengen airport transit visa depends on your nationality. Citizens of some countries are required to hold an airport transit visa when transiting through international parts of airports located in any of the Schengen States, while citizens of other countries are required to hold an airport transit visa when transiting through international parts of airports in only some of the Schengen States (several exemptions apply – you can check them out here).

Just to make sure, check the Norwegian Directorate of Immigration’s (UDI) website or the Norwegian embassy in your country to get the latest official information on whether you need a visa to visit Norway.

What is a Schengen visa cover letter?

While applicants need to provide extensive documentation (including the appropriate form, proof of travel and accommodation expenses, proof of insurance coverage, etc.) along with their Schengen visa application, in this article, we will focus on the cover letter.

In itself, the cover letter isn’t mandatory for your application to be approved; however, it can make the work of the personnel handling your case much easier (meaning that a well-written cover letter can also increase the odds of your application being approved).

The cover letter’s primary purpose is to provide the relevant authorities (usually embassy staff) with all the information related to your trip and the visa application – note that the letter should also include your plans to return to your home country after your visit to Norway is over.

What is the added value of writing a cover letter to support your Schengen visa application?

The cover letter allows you to showcase information that can’t be found – or isn’t clear enough – in the other documents that you’ll be handing over to the authorities.

It allows you to put forward your travel history in a more detailed manner and, by doing so, helps paint a more complete picture in the mind of the processing officer.

If you manage to put together a truly great cover letter, you might even end up accelerating the entire process.

What to include in a Schengen visa cover letter?

The key to a good cover letter is to provide a comprehensive overview of the general information you want to communicate, along with the details that will ensure that the document is well-rounded.

Generally speaking, you will need to describe and support the reasons for travelling to Norway.

The standard information you should list includes a detailed itinerary and plan of activities (include reservations and tickets if possible), the purpose of your trip (if it’s a tourist trip, make sure to accentuate that fact), your schedule, accommodation, and flight information (make sure to include tickets for your arrival and departure), proof of finances that shows you can support your trip and stay, and – finally – proof that you intend to return to your home country.

If you have any special circumstances that are related to your trip or visa application, make sure to list them and explain what these are in detail.

Visa requests can be rejected due to insufficient information provided, so prepare accordingly and be thorough.

Where to submit your visa application – and your cover letter?

You can usually submit your visa application at a Norwegian embassy or consulate in your country. In case of doubt, you can also contact the Norwegian Directorate of Immigration (UDI) for more information.

You can find out more information about the current application processing times here.

The UDI also has a useful wizard for visitor visas – use it to find out which rules apply to your country and case.

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TRAVEL NEWS

How a pilot strike at Norwegian could disrupt travel from Norway

A summer pilot strike could disrupt travel to and from Norway, with staff from Norwegian Air Shuttle yet to agree on a new collective bargaining agreement ahead of the June 1st deadline.

How a pilot strike at Norwegian could disrupt travel from Norway

A mediation deadline of June 1st has been set for the pilots from Norwegian Air Shuttle, The Norwegian Pilot Union, and Norwegian Air Shuttle to agree on a wage and working conditions package.

If the deadline passes without an agreement, pilots from the airline will strike from Saturday.

The pilots are demanding a raise and a better work life balance. 

Pilots working for the airline out of Denmark and Spain have already agreed on deals, so initially, domestic traffic would be hit hardest first, according to air travel analyst Hans Jørgen Elnæs.

However, if the strike were to escalate and more pilots were to walk out, it would become more disruptive and affect flights out of the country.

“If all the pilots eventually end up with yellow vests, then we are talking about 60-70 percent of Norwegian’s production, and then it is not just Oslo, Bergen, and Trondheim and so on. There will be a lot (of disruption),” Hans Jørgen Elnæs told business newspaper E24.

“The probability of a strike is probably relatively high, from my point of view,” he added.

Initially, just 17 pilots will strike during the first wave. However, up to 690 pilots could strike if the conflict escalates.

“In terms of experience, a strike does not start with violent withdrawals. You start a little conservatively and then gradually turn the screw a little more if there is no movement,” Elnæss said.

The cost of a prolonged strike for the airline could be twofold, both in terms of lost income from cancelled flights and the company’s reputation—especially as the airline has managed to turn big losses back into profits.

Norway’s Consumer Council has told the public that they shouldn’t rush into cancelling their tickets and continue with their travel plans as expected.

“First of all, it is important that you plan as if everything goes as planned because it is not certain that the pilots who fly your particular plane will go on strike. The strike is usually escalated as conflicts continue,” Thomas Iversen, senior legal advisor at the Consumer Council, said.

The reason you shouldn’t cancel your ticket is that airlines typically must arrange a new ticket for affected passengers. If a passenger was to cancel their flight, they would then lose this right.

READ MORE: What are your rights if your flight is delayed or cancelled in Norway?

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