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WORKING IN SWEDEN

Working in Sweden: Am I entitled to a desk while working from home?

Sweden has extended its guidance to work from home, if possible, throughout the autumn due to the coronavirus pandemic. If you've been hunched over a kitchen table or sofa for the past five months, you may be wondering if this entitles you to your own office equipment.

Working in Sweden: Am I entitled to a desk while working from home?
Working full-time from a kitchen table isn't ideal, but is there an alternative? Photo: Jessica Gow / TT

There's an important distinction here between companies that require you to work from home, and companies that allow it.

If your company has made home-working mandatory, even if not full-time (for example if you can only come into  the office for a few days per week), in Sweden this entitles you to a safe working environment, both physically and mentally. The general rule is that the more you're expected to work from home, the greater your employer's responsibility to ensure a good working environment there.

You should have already been made aware of how your employer will do this, but if not, it's not too late to raise it. As an employee, you have the responsibility to inform your employer of any risks in your working environment, which includes things like an unsuitable desk or chair.

In other cases, your company might be allowing employees to return to the workplace but keeping home-working as an option.

If this is the case, you still have the right to a safe working environment while working from home, but when it's a perk rather than an obligation it's harder to negotiate. Your manager isn't obligated to approve all your requests and if they would be difficult for your employer to carry out, they might simply ask you to work from your usual workplace.

 

However, you can also make the point that it's more cost-effective for your employer to provide you with, say, a desk chair or computer screen now than to risk bearing the costs of lost working hours if you suffer injuries due to the lack of proper equipment.

Exactly what's covered by the right to a safe working environment isn't defined by law.

But it is generally understood to include ergonomic seating equipment (a desk and chair) for a desk-based job, appropriate lighting, and any equipment needed to allow you to use your computer safely, such as a laptop stand or wrist rest. It would also cover things like a computer, mobile phone, and internet connection, if required for your job.

Your employer might allow you to borrow these items from the office while working remotely, give you a budget to buy your own items, or ask you to submit individual requests for each item.

If your employer makes a contribution towards an item that you buy for yourself (rather than an item that you get to use at home but which belongs to the company), it counts as a taxable benefit. You may still prefer this option if you would like to keep the item after your employment ends, but it's worth bearing in mind.

It's possible that despite your best efforts, your environment at home won't reach the same standards as at the office. For example, many offices in Sweden offer standing desks for staff, and it may not be practical or possible to provide these for home-workers. If that's the case, you might need more frequent breaks to avoid injury or eye strain, for example.

And the safe working environment also covers mental health, so you should have defined working hours so that you can disconnect from work even if working from your home, and good communications with your manager and colleagues. This might mean scheduled daily catch-ups to replace the impromptu discussions you'd have at an office.

The best thing to do is to communicate clearly with your manager about what you think you need in order to carry out your work at home.

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WORKING IN SWEDEN

‘Reassess your cultural background’: Key tips for foreign job hunters in Sweden

Many foreigners living in Sweden want to stay in the country but struggle to find a job, despite having relevant qualifications. The Local spoke to three experts for their advice.

'Reassess your cultural background': Key tips for foreign job hunters in Sweden

One international worker who found it hard to land her first job in Sweden is Amanda Herzog, who eventually founded Intertalents in Sweden with the aim of helping other immigrants find work in the country.

Herzog originally came to Sweden to study at Jönköping University and decided to stay after graduating.

“I thought it would take three months, maybe six months to find a job, I was prepared for that,” she told The Local during a live recording of our Sweden in Focus podcast held as part of Talent Talks, an afternoon of discussions at the Stockholm Business Region offices on how to attract and retain foreign workers in Sweden.

“What happened was it took over 13 months and 800 applications to actually get a job in my industry, within marketing.”

During this time, Herzog was getting multiple interviews a month, but was not getting any further in the process, despite showing her CV to Swedish recruiters for feedback.

“They were baffled as well,” she said. “By the time I landed my dream job, I had to go outside of the typical advice and experiment, and figure out how I actually can get hired. By the time I got hired, I realised what actually works isn’t really being taught.”

‘Reassess your cultural background’

Often, those who come to Herzog for help have sent out hundreds of CVs and are unsure what their next steps should be.

“My first piece of advice is to stop for a second,” she said. “Reassess your cultural background and how it fits into Sweden.”

Herzog, for example, discovered she was interviewing in “the American way”.

In the US, when asked to tell an interviewer about yourself, you’d be expected to discuss your career history – how many people have you managed? Did sales improve while you were working there? – while Swedes are more likely to want to know about you as a person and why you want to work in a specific role for their company in particular.

“A lot of people don’t know this, so imagine all of the other cultural things that they’re doing differently that they learned in their country is normal,” Herzog adds.

“Just start with learning, because it could be that you don’t need to change very much, you are qualified, you just need to connect with the Swedish way of doing things.”

 
 
 
 
 
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Networking is important

“Don’t hesitate to reach out for help and guidance,” said Laureline Vallée, an environmental engineer from France who recently found a job in Sweden after moving here nine months ago with her partner, who got a job as a postdoc at KTH Royal Institute of Technology.

“You tend to insulate yourself and consider yourself not capable, but you’re not less capable than you were in your home country, you just need to explain it to the employers.”

Another tip is to network as much as you can, Vallée said.

“Networking is really important here in Sweden, so just go for it, connect with people in the same field.”

This could be through networks like Stockholm Akademiska Forum’s Dual Career Network, which helps the accompanying partners or spouses of foreign workers find a job in Sweden, or through other connections, like neighbours, friends, or people you meet through hobbies, for example.

Make a clear profile for yourself

Another common issue is that applicants are not presenting themselves clearly to recruiters, Stockholm Akademiska Forum’s CEO, Maria Fogelström Kylberg, told The Local.

“If you’re sending 600 applications without an answer, something is wrong. We have seen many people looking for jobs working in a supermarket, and the next application is a managing director post,” she said. “You have to decide ‘who am I? What do I want to do?’, you have to profile yourself in a clear way.”

This could be editing down your CV so you’re not rejected for being overqualified, or just thinking more closely about how you present yourself to a prospective employer.

“Which of my skills are transferable? How can I be of use to this company? Not what they can do for me, but what problem can I solve with my competence?”

Job hunters should also not be afraid of applying for a job which lists Swedish as a requirement in the job description, Fogelström Kylberg said.

“Sometimes if I see an ad for a job and I have a perfect candidate in front of me, I call the company and say ‘I have a perfect candidate, but you need them to speak Swedish’, they then say ‘no, that’s not so important’. This is not so unusual at all so don’t be afraid of calling them to say ‘do I really need perfect Swedish?’”

Listen to the full interview with Maria Fogelström Kylberg, Amanda Herzog and Laureline Vallée in The Local’s Sweden in Focus Extra podcast for Membership+ subscribers.

Interview by Paul O’Mahony, article by Becky Waterton

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