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BREXIT

Scores of Britons in Denmark may not have received Brexit residency letter

A large number of British nationals who moved to Denmark under EU rules in 2020 may not have received a reminder from Danish authorities to update their residence status ahead of a Brexit deadline, meaning many missed the deadline and could face having to leave.

Scores of Britons in Denmark may not have received Brexit residency letter
Danish and EU flags in Brussels. UK nationals resident in Denmark have seen applications for continued residence after Brexit rejected for missing an application deadline. File photo: Valeria Mongelli / AFP

Are you a British national in Denmark facing a situation similar to the one described in this article? If so, you can contact us here — we’d like to hear from you.

British nationals who registered as resident in Denmark under EU rules in 2020 – the last year in which EU free movement was available to UK citizens – may not have been officially notified by Danish authorities’ alerts that they needed to apply for updated residence status by the December 31st, 2021 deadline.

That means that people who moved to Denmark from the UK in the year 2020 are more likely to have missed the deadline.

Those who had been living in Denmark before 2020 were much more likely to have received the official notification by Danish authorities.

The issue has potentially serious consequences: the Danish Agency for International Recruitment and Integration (SIRI) is rejecting applications that were submitted late if the reason for late submission was that the applicant did not receive reminder letters in 2021.

As recently reported by The Local, Phil Russell, a 47-year-old financial services administrator who lives in the western part of Zealand, has received notice he must leave Denmark by early December after missing the deadline to apply for a post-Brexit residence permit.

SIRI sent reminders to UK nationals resident in Denmark to update their residence status under the terms of the Brexit Withdrawal Agreement prior to a December 31st, 2021 deadline. But Russell did not receive the reminders and eventually discovered he had missed the deadline just four days into January 2022.

READ ALSO: Briton living in Denmark urges authorities to reverse his deportation order

Russell’s situation appears to be far from unique. The Local has spoken with several other UK nationals in Denmark who say they did not receive the information letters. All of the UK nationals moved to Denmark in 2019 or 2020 and all of them registered as resident in the country in 2020.

“I am also a British person in Denmark who did not receive any notifications or reminders regarding the need to apply for new paperwork by the deadline,” a reader, who preferred to remain anonymous, told The Local via email.

“I tried to stay oriented to post-Brexit issues but have, to date, received no information regarding what is required of me post-Brexit and have never seen any of the ‘extensive ad campaigns’ which were apparently designed to inform people like me. I only became aware that I did not have the correct paperwork when leaving to visit the UK in June,” they said.

“I have called for updates regarding my application and have been told it is still being processed,” they said.

“It does seem unreasonable that a government agency is seemingly putting the responsibility on the resident to know of any changes that need to be made to government records, especially when SIRI has not contacted those who they are now seemingly penalising for applying late,” they said.

“I had not ever moved to a different country before this and I’ve certainly never needed to negotiate the complicated nature of Brexit before. I do not know what is normal or not when it comes to residency documents, so if something is required, I would expect to be contacted directly,” said the person, who was granted residency in Denmark in September 2020 under EU rules.

“I have felt failed by SIRI since I found out I had not been contacted at all, let alone three times. Had I known that I needed to reapply, I would have done so straight away,” they said, adding that they experience “daily anxiety knowing there is the possibility of my application being rejected due to its late submission”.

“If there has been a technical error on SIRI’s part, that they should not penalise residents for this,” they said.

READ ALSO: How do other EU countries’ post-Brexit residence permits compare to Denmark?

Two other people, who both registered as resident in Denmark in 2020 under EU rules, also said they had not received SIRI’s information letters.

“While I received my new permit, I also did not receive the letters about renewing,” Danny Maiorca, who moved to Denmark in September 2020 and registered as a resident the following month, told The Local via email.

Maiorca said the only reason he knew to apply for the updated residence permit was by regularly checking SIRI’s website in 2021.

After initially moving to Denmark in 2019, Alex Stuart registered as a resident under EU rules in 2020. He told The Local he also had not received all of SIRI’s information letters in 2021 and had submitted his post-Brexit residence application after the December 31st, 2021 deadline.

“SIRI hasn’t said anything to me yet, just that they are reviewing my case. But now that I see what they are saying to others I expect my answer won’t be very different,” he said.

The Local has contacted SIRI on repeated occasions to ask whether its information letters failed to reach all persons from the UK who moved to Denmark in 2020. We also asked whether it made sense to revoke the residency status of persons who submitted late applications after not receiving the letters.

The agency has yet to provide an answer but said it intends to respond to our questions. We will update this article or publish a new one once we receive a response.

In an internal record from SIRI which has been seen by The Local, the agency concludes that its information letters were a “supplementary service and part of an information campaign.”

The letters were also available on the agency’s website.

Not receiving the letters was therefore not to be considered an extenuating circumstance in an appeal against a rejected, late application, the agency notes in the internal memo, dated March this year.

SIRI has previously confirmed that as of September 30th, it had received 290 applications for post-Brexit continued residency status after the December 31st, 2021 deadline. Some 17,811 applications were received before the deadline.

Decisions on some applications made after the deadline are still being processed, meaning it is not clear how many UK nationals have already or could yet lose their residency rights.

In a written comment, the British Embassy in Copenhagen said it “is aware that a number of UK nationals residing in Denmark submitted applications for residency after the relevant deadline.”

“The Embassy has been working closely with the Danish authorities on implementation of the EU-UK Withdrawal Agreement and regularising the stay of those UK nationals who have chosen to make Denmark their home,” it said.

British Ambassador to Denmark Emma Hopkins has requested a meeting with the Danish authorities to discuss the application of the rules to UK nationals, the embassy added.

A spokesperson from the UK’s Foreign, Commonwealth & Development Office said that “anyone who applied before the deadline [December 31st, 2021, ed.] will have their rights protected, even if their application has yet to conclude. The Danish authorities will accept late applications if there are reasonable grounds for missing the deadline.”

The Facebook group British in Denmark, which seeks to provide advice and support for UK nationals who live in Denmark, said that of the group’s 1,400 members, only two who moved to Denmark in 2020 have confirmed they received the SIRI information letters.

While some subsequently applied to update their residence status after the deadline, others were able to meet the deadline because they found out about it through the group or via their personal network, a spokesperson from the group said.

“The problem is that if they arrived in 2020, a lot of people didn’t have that network,” the spokesperson said.

“It’s been left up to the specific countries to decide how they’re going to deal with the late applications. So it’s not written in the Withdrawal Agreement,” she noted.

“Each country can interpret it as long as you’re complying with the spirit of the Withdrawal Agreement,” she said.

The citizens’ rights section of the Withdrawal Agreement states that “where the deadline for submitting the application… is not respected by the persons concerned, the competent authorities shall assess all the circumstances and reasons for not respecting the deadline and shall allow those persons to submit an application within a reasonable further period of time if there are reasonable grounds for the failure to respect the deadline”.

The text of the agreement states that anyone living in an EU member state before the end of the transition period has the right to remain.

“In the spirit of the Withdrawal Agreement, everyone was sent a letter. But the people of 2020 didn’t get a letter,” the British in Denmark spokesperson said.

“We really want as many late applicants as possible to join our group. We’ve got people together to provide support for each other and the late applicants who are in there have found it really, really useful,” she added.

“There are devastating potential consequences for them to be facing this alone with their families,” she said.

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WORK PERMITS

EXPLAINED: How to apply for a work permit in Denmark as an intern

Want to intern at the elite restaurant Noma, at the architecture firm Bjarke Ingels Group, as a vet or as a nurse? Here's what you need to know.

EXPLAINED: How to apply for a work permit in Denmark as an intern

Denmark has a special scheme for foreigners offered work in the country as interns, with different rules for those employed in architecture, healthcare, farming or veterinary jobs, or other sectors such as the natural sciences, technical fields, the pharmaceutical sector, or culture.

As an intern, you can get a permit to work in Denmark and a residency permit without having to earn any salary whatsoever, let alone secure the generous pay levels required to qualify for the Pay Limit Scheme. 

But you do have to meet the conditions put in place, to prevent unscrupulous employers using the internship permit to bring low cost labour to the country. 

You can find an English language guide to internships on the website of the Danish Agency for International Recruitment and Integration (Siri). 

READ ALSO: Danish work permit agency changes practice for hotel and restaurant interns

Who is eligible to get a work permit as an intern? 

You need to be between the ages of 18 and 35 (or 18 and 30 for some sectors), and you normally need to be studying a relevant subject in your home country or current country of residence .

In some cases you can already have recently graduated and in some cases you can be studying a subject not related to the internship, but if this is the case you need to show that you have passed a semester’s worth of courses in a relevant subject. 

If your internship is unpaid, you normally need to show that you have at least 6,820 kroner a month to support yourself over the period.

If your internship is paid, your salary must be at least 6,820 kroner per month, which has to be stated in the standard contract, and paid into a Danish bank account in a bank operating legally in Denmark.

Be aware that opening a Danish bank account can be difficult, with applicants normally needing to have a Danish address and CPR personal number. If you are having trouble you can apply for a basic payments account.

What qualifications do I need to show or paperwork do I need to provide? 

The rules are different depending on which sector you intend to carry out your internship in. 

Agricultural, horticulture, forestry or veterinary 

If you plan to intern in the agricultural, horticulture, forestry or veterinary sectors, you need to show that you have passed a language test in English, Danish, Swedish, Norwegian or German at the A2 level or higher, in Common European Framework of Reference for Languages scale.

This is a very basic level, described in the CEFR as enough to communicate “very basic personal and family information, shopping, local geography, employment”. 

For English language tests offered by IELTS, the Danish Agency for International Recruitment and Integration (SIRI) accepts test scores from 3.0, and for English tests from TOEFL, scores at Studieprøven level (C1 CEFR level). You will need to send the results certificate along with your application. 

To qualify for an internship in these sectors you also need to be studying a relevant subject in your home country, or the country where you have residency, and the internship also needs to be timed to coincide with where you are in the course, for instance as a practical element following more theoretical ones. 

“We compare the content of your educational programme with the job tasks which you will be carrying out during the internship,” Siri writes in its guide to internships. 

You cannot be more than 30 years old for an internship in these sectors. 

Interns in these sectors do not need to provide proof that they can support themselves. 

Healthcare 

There are no language requirements for an internship in the healthcare sector, and for medical interns there is no upper age limit (although an age limit of 35 applies for other healthcare interns). 

The internship must be related to the educational programme you are studying in your home or another country, and you need to submit an authorised translation of the list of courses you have studied, along with your application. 

You can receive an internship in healthcare even if your studies have recently been completed, but you must show that the internship is a continuation of your studies and relevant to the future role you intend to take on. 

If you have completed your studies, you should include documentation of any work experience you have had since completing your studies. 

If your internship is unpaid, you need to show that you have at least 6,820 kroner a month to support yourself over the period, which you can document with a bank statement or a copy of a scholarship certificate. It is not enough for someone else, such as a parent, to say they will support you. 

Architecture 

To be eligible for a work permit in the architecture sector, you cannot have completed your education and cannot be more than 35 years old. 

The internship must be related to the educational programme you are studying in your home or another country, and you need to submit an authorised translation of the list of courses you have studied, along with your application. 

If your internship is unpaid, you also need to show that you have at least 6,820 kroner a month to support yourself, which you can document with a bank statement or a copy of a scholarship certificate. It is not enough for someone else, such as a parent, to say they will support you. 

Which employers are eligible to take interns?

Employers need to be approved to take interns, either through a prior praktikpladsgodkendelse, or “place of internship approval”, or through sending detailed documentation to Siri on what the internship will consist of, including details of who will be supervising the intern, and prior experience the firm has with taking on interns or trainees. 

All public hospitals in Denmark are approved as places of internship.

If you are planning on interning at a Danish architecture firm, the firm must use the standard “Internship Agreement and Guidelines” issued by DANSKE ARK, the Danish association of Architectural Firms, and the Danish Union of Architects and Designers.

Architecture firms do not need to receive a separate praktikpladsgodkendelse but when filling in the standard contract, need to state the number of fully-trained architects and number of interns working at the firm. 

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